Provider Application Form

Applications close on the 6^th February 2026. The panel will access applications and contact you with the result of your application by the 13^th February 2026

If you don’t have all the information to hand, you can save the form and continue at a later date. Please note: Due to data protection the file uploads won’t save as well as the costings, these will need to be saved separately and uploaded when sending. Your form will expire in 5 days.

Email Address : *

Organisation Name : *

Organisation Address : *

Organisation Post Code : *

If other, please state here :

What is your registered charity number (if applicable)? :

Are you registered with Ofsted? : *YesNo

Lead Contact Name : *

Position : *

Lead Contact Number : *

Contact Name for session visits (if different to above) :

Position :

Contact Number for session visits (if different to above) :

Township your provision will be delivered in : *

HeywoodMiddletonPennineRochdale

Provision Venue and Postcode : *

Provision Venue and Postcode (Venue 2 if applicable) :

Provision Venue and Postcode (Venue 3 if applicable) :

Provision Venue and Postcode (Venue 4 if applicable) :

Have you delivered HAF activities in Rochdale Borough before : *YesNo

Please describe the overall aims of your organisation and experience of working with children and young people who are in receipt of benefits related free school meals within Rochdale Borough? : *

Describe your activity in 50-75 words – if successful this will be used on the HAF webpage to promote your activity : *

Upload a picture/logo for your HAF club – if successful this will be used on the HAF webpage to promote your activity : *

Each provider is expected to provide fun and enriching activities that give children opportunities to develop new skills or knowledge, to consolidate existing skills and knowledge, or to try out new experiences. Please tell us what your offer will include: Provide as much information as possible, including dates, times, facilities and activities on offer? : *

How many days will you be running your activity throughout the Easter holidays? Each child will only be able to access 4 days of funded provision at Easter. Providers can run more days of activities and offer places to different eligible children. Providers can also deliver less than the 4 days as children will have the opportunity to access other provision with their remaining credits : *

How many individual children will be able to attend each session? : *

How many places in total are you applying for (eligible children x number of days/ sessions)? e.g. 20 children x 4 Days = 80 places. When calculating this figure previous providers of HAF should consider the number of eligible children that have attended your provision in recent Holiday periods. New applicants are advised to apply for lower figures to enable familiarisation with the program and the mandatory processes that all Rochdale HAF providers must adhere to :

Holiday Club Staff

Number of staff required for delivery :

Hourly pay rate (£) per staff member :

GBP

Total hours per staff member for the full delivery period (all days combined) :

Cost :

Description of costs :

Venue Hire

Hourly hire rate per venue :

GBP

Total number of hire hours per venue :

Cost :

Description of costs :

Food/Meal Costs

Number :

Cost per meal, inclusive of snacks :

GBP

Cost :

Description of costs :

Equipment and Resources

Item Description :

Cost per item :

GBP

Amount :

Cost :

Description of costs :

Other Costs

Item Description :

Cost per item :

GBP

Amount :

Cost :

Description of costs :

Total Cost

What is the cost per day for each child you are requesting funding for? :

How many hours provision will be available each day for each child? Organisations are expected to provide a minimum of 4 hours provision each day for eligible children : *

If your HAF provision prepares, cooks, handles, stores or serves food, it must be registered as a food business with the local authority—unless all food is supplied by an already registered external provider. (This is a legal requirement under UK food safety law) Please confirm you : *

Are registered as food businessUsing an external provider that is registeredApplied to be a registered food business in Rochdale Borough and awaiting the outcomeClick here to Register a Food Business

All HAF activities must provide at least one meal a day (breakfast, lunch or an evening meal)? All food provided (including any snacks) must meet school meal standards. Please tell us about the menu of food you will provide to the children each day, any cultural or dietary options, and food safety arrangements : *

Providers must include an element of nutritional education each day aimed at improving the knowledge and awareness of healthy eating for children. Please explain how you will do this : *

How will you meet the physical activity standards, i.e. 60 minutes per day? Give examples of physical activities provided : *

Which age range is your provision suitable for? : *

4 - 7 years (4 year old's must have been in reception school year 2025-2026)8 - 11 years12- 16 years (16 year old must have been in Year 11 school year 2025-2026)

How do you propose to staff the provision? (please include numbers of staff, experience and qualifications) : *

How will your provision be inclusive and accessible? (as required in the Equality & Diversity Act 2010) : *

What training have your staff/volunteers received in this respect (inclusion, Special Education Needs and Disabilities)? : *

Please describe your organisations commitment to safeguarding and safer recruitment highlighting what training your staff/volunteers receive in this respect : *

Are all your staff and volunteers DBS checked? This is a standard requirement for HAF schemes : *YesNo

Tell us about your risk assessment process, including how you will meet health and safety requirements (particularly with regard to the Health & Safety at Work Act 1974) : *

How will you complement other local provision? Are you collaborating with any other organisations? (for example, schools, charities, youth groups and children’s centres etc. Or supermarkets if they are providing food or food boxes). If so, tell us who you are working with? : *

How will you support, signpost or link families to local services (eg, health, employment, education)? : *

All deliverers must be able to demonstrate that they have relevant and appropriate policies and procedures in place. Please upload the following documents : (A) Safeguarding policy (B) Certificate of Public Liability *

Risk Assessments for all activities must be undertaken prior to the programme and be ready to be reviewed on request during Quality Assurance visits.

Please explain what resources you have in place to support children with additional needs e.g. you may have specially trained staff who can provide 1:1 care for children with complex needs : *

All HAF providers must use the Holiday Activities platform and E Voucher booking process to take bookings. A webinar on the system can be found using the link below: Please tick to confirm you have watched the webinar and you will use the platform to manage bookings and attendance on any HAF funded activities : *YesNoClick here for Provider Webinar – Holiday Activities

What will you do to ensure you have the maximum uptake of places by eligible children on your program and high attendance at your sessions? : *

How much funding in total do you require to deliver your program? This figure should be the same as the total costs in the table below. Projects are assessed on value for money :: *

GBP

On Monday the 26th January 5:00 – 7:00pm there will be a HAF provider network meeting at Middleton Arena. The meeting is for previous, new and potential HAF providers within Rochdale Borough. It is a great opportunity to discuss the program in more detail with commissioners and other experienced providers, enabling a collective effort to improve the HAF offer locally. Will somebody within your organisation be in attendance? : *Yes – Please register through the Eventbrite link after submitting your applicationNo*We will not be able to have individual meetings with providers during the Easter application window. The network meeting is the best opportunity to discuss any questions you have about the program.

Please check your junk/spam box for acknowledgment of submitted form.

Save your form and continue later